MedSpa Management Software

Exceptional results start with a seamless process. Deliver professional, personalized experiences with a smooth, organized workflow powered by customizable and compliant intake forms. Let your team focus on excellence while your clients indulge in luxury, rejuvenation, and expert care.

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Why WellnessLiving?

Backed by years of expertise, WellnessLiving is designed to support the unique needs of MedSpas with an all-in-one platform that provides the tools and support to elevate your business and deliver exceptional care.

Honest Aesthetics: Powered by WellnessLiving

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15M+

Active users trust our platform worldwide

22%

Average revenue increase from adopting custom branded WellnessLiving solutions

15%

Projected annual growth rate for the MedSpa industry

ATTRACT AND RETAIN

Simplify Operations, Scale Your MedSpa, and Succeed from Day One

Welcome new clients, transform inquiries into loyal relationships, and nurture lasting connections with tools designed to inspire trust and deliver exceptional care.

Customizable Intake & Treatment Forms

Simplify MedSpa onboarding with customizable intake forms. Capture essential data, ensure compliance with health, safety, and privacy regulations, document progress with side-by-side images, gather feedback, and more.

Your 24/7 Virtual Assistant

Never miss a chance to delight your clients with Isaac AI. Integrated into your website, Isaac answers questions, books appointments, renews treatment packages, and more - providing round-the-clock support.

Multi-Service Bookings

Allow clients to book multiple services in one visit, from facials to massages, for a comprehensive self-care experience. Efficiently manage schedules and staff assignments to optimize operations.

Inventory Tracking

Monitor your inventory of skincare products, injectables, et cetera and never run out of supplies with automated inventory alerts. Pre-sell multi-unit product add-ons (e.g. Botox) and track usage over time right in the client’s profile page.

Presence Custom Website

Showcase services, accept bookings, and keep clients engaged with a stunning custom site designed by our in-house experts. Presence ensures a polished online storefront that attracts visitors and boosts your brand.

Boost Your Business Revenue by +57%

Save Time and Grow Faster — Manage your bookings and payments in fewer clicks with easy-to-use features.
Increase Brand Loyalty — Level up with your very own custom-branded iOS and Android client apps.
Get More Clients — Attract, convert, and retain with a fully-integrated custom website and powerful SEO.

I love WellnessLiving. It’s very user-friendly, the exceptional support team is always there when we need them, and the continuous updates consistently enhance our experience.

Mia Kirby

Sculpt Wellness

ALL-IN-ONE BUSINESS SOFTWARE

Built to Support MedSpas at Any Scale

Whether you’re managing a single practice or a multi-location enterprise, our tools simplify operations and drive growth.

Scheduling

Payments

Marketing

Staff Management

Client Experience

Reporting

Staff App

Stay on schedule

You name it and we can help you schedule it. Keep your day running smoothly with real-time scheduling that’s comprehensive yet simple to set up and manage.

Simplify payments

Our payment system ensures smooth, secure transactions with next-day funding, best-in-class hardware, and automatic card updates. With the ability to pay for others, clients enjoy faster, more streamlined multi-payment management.

Hassle-free payment solutions

Promote your business with ease

Access a robust set of marketing tools - including lead management forms and time-saving email automations - to attract new clients and keep them engaged.

All-in-one marketing solutions

Activate your team

Role-based permissions, time clock management, payroll tracking, and more. Set your team up for success with our robust and integrated staff management tools.

Comprehensive team management

Make your clients smile

Your clients value convenience, and our platform makes it easy to discover, book, and connect with your business. Equip your team with tools to motivate and celebrate clients, creating relationships that last.

Effortless Engagement Tools

Track and optimize performance

Dive into metrics for sales, clients, payroll, and more with real-time reports that help you make data-driven decisions to grow your business.

Actionable insights at your fingertips

Empower your team on the go

Stay connected and organized with WellnessLiving’s Staff App. From managing schedules to checking in clients and processing payments, your team has all the tools they need at their fingertips - anytime, anywhere.

Discover the Elevate Staff App

Custom Branded App

Put your business in their hands

Stand out with a custom-branded app that reflects your business’s unique identity. Offer clients an easy way to book services and make payments all within a professionally designed mobile experience that sits in their pocket.

Custom mobile experience for your business

Build loyalty and grow your business

Reviews, Referrals, and Rewards

Unlock the power of the 3 Rs. Collect glowing reviews, turn happy clients into your best advocates through referrals, and keep them coming back with enticing rewards.

Amplify your brand ambassadors

Automated Marketing

Grow your business on autopilot

Attract and retain clients effortlessly with automated marketing tools that save time and drive results. From lead generation campaigns to email follow-ups and targeted promotions, our platform helps you stay connected and convert prospects into loyal customers.

Smart marketing for sustainable growth

OUR CUSTOMERS

We’re the platform powering your favorite brands - what will we do for yours?

OUR PRICING

Pricing Made Simple

We offer affordable, straightforward payment plans for businesses of all sizes.

Features

In-Depth Comparison

Starter

$69/ mo

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Business

$199 $39/ mo

Save 80% for 2 Months*

Get a demo

Best value

BusinessPro

$349 $69/ mo

Save 80% for 2 Months*

Get a demo

Enterprise

Call Us

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Key Features

Find your plan

Testimonials

Dr. Kaysan Johnson-Owens

Body Basics Wellness Center

The perfect platform. We love the fact that the software allows us to effortlessly keep track of client profiles, appointments, and purchase history. It’s a major time saver!

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FAQ

MedSpa Software FAQs

We know you have questions about how our MedSpa management software can streamline your operations and help your business grow. If you don’t see your question here, schedule a demo and one of our specialists can help you.

What features does WellnessLiving’s MedSpa software offer?

WellnessLiving’s MedSpa software provides powerful tools for appointment scheduling, client management, and treatment tracking. Clients can book services online or via mobile, while detailed client profiles store health forms, photos, treatment notes, and appointment histories. Customizable, HIPAA- and PIPEDA-compliant waivers and consent forms simplify the intake process. Automated email and SMS reminders reduce no-shows and improve client engagement, helping medical spas run efficiently while enhancing the client experience.

How can medical spas manage client bookings and appointments through WellnessLiving?

WellnessLiving’s medical spa software makes booking and managing appointments simple. The intuitive calendar system allows you to schedule treatments, reschedule or cancel appointments, and handle multiple service providers with ease. Availability is updated automatically, while individual staff schedules are streamlined to ensure smooth operations and an enhanced experience for your clients.

Is the software suitable for both small MedSpas and larger medical aesthetic centers?

Yes, WellnessLiving’s MedSpa software is designed to scale with your business. Whether you run a boutique MedSpa or a multi-location medical aesthetic center, the platform is flexible and customizable to meet your needs. It helps streamline operations, manage client relationships, and improve reporting, supporting growth and efficiency at any size.

Does WellnessLiving offer marketing tools for MedSpas?

WellnessLiving’s medical spa software includes advanced marketing tools tailored for MedSpas. Create automated email campaigns and SMS reminders to keep clients informed of upcoming appointments, special offers, and promotions. The loyalty program encourages clients to book appointments, refer friends, and leave reviews. You can offer discounts, products, or gifts to retain clients and boost engagement, helping your business grow through increased referrals and online visibility.

Can I handle payments and invoicing through WellnessLiving’s MedSpa software?

Yes, WellnessLiving’s MedSpa software simplifies payments and invoicing. Process payments online or in person, collect deposits at the time of booking, or charge clients post-service. You can also sell products both in-spa and online, creating an additional revenue stream. Advanced reporting features provide insights into sales, revenue, staff wages, and inventory, making it easy to identify growth opportunities. Automated billing and invoicing streamline financial management, saving time and reducing administrative effort.

Built by MedSpa professionals for MedSpa professionals

Luciana Bridges, RN

Product Marketing Manager, Health and Beauty

Hi, I’m Luciana, WellnessLiving Product Marketing Manager and Registered Nurse with over a decade of experience in the medical field. As an operating room RN, I’ve witnessed firsthand the importance of precision and efficiency when it comes to patient care.

My journey with WellnessLiving began because I saw a gap in how technology supports the MedSpa and medical cosmetic industries. Like many providers, I experienced the frustration of juggling multiple platforms for scheduling, patient records, and marketing. It became clear that MedSpas needed a unified solution to keep operations smooth and client experiences exceptional.

WellnessLiving bridges that gap. With tools like medical intake forms, automated appointment reminders, marketing campaigns, and loyalty programs, our platform empowers MedSpas to operate seamlessly while delivering outstanding care. Whether you’re managing Botox appointments, laser treatments, or post-procedure follow-ups, our all-in-one solution has you covered.

I encourage you to book a demo and discover how WellnessLiving can simplify your operations and elevate the care you provide.

Welcome to a software platform that understands the unique needs of MedSpas.

Best regards,

Luciana Bridges, RN

Product Marketing Manager, Health and Beauty