Troubleshooting: An Event cannot be booked

Problem

An Event unexpectedly cannot be booked.

Solution

There are several factors that can cause an Event booking to be closed. Review the potential causes and troubleshooting steps below to resolve this issue.

  1. The enrollment list is full. Check the enrollment list and increase Event capacity or schedule a new Event instance to resolve:
    1. Click the App Drawer button .
    2. In the App Drawer, click Setup.
    3. On the Setup menu, click Events.
    4. In the list, click the Event you want to book. You may have to browse the list, use the Search option, or filter the list to find the Event.
    5. Click MANAGE SCHEDULE.
    6. Click Enrollment List.
    7. Check the number of enrolled clients. If the Event is full, clients that attended previous sessions of the Event instance may have been booked into the session automatically. To resolve this issue, you can schedule a new Event instance.
  2. Business policies are preventing clients from enrolling into the Event. Check global and Event-specific business policies to resolve:
    1. Click the App Drawer button .
    2. In the App Drawer, click Setup.
    3. On the Setup menu, click Events.
    4. In the list, click the Event you want to book. You may have to browse the list, use the Search option, or filter the list to find the Event.
    5. In Advanced Settings, check the settings under Custom Business Policies.
    6. If Use Event specific business policies is selected:
      1. Check the value of the Client can book a maximum of x [minutes, hours, days, weeks, or months] before the start time of a session setting. If the Event requires clients to book all sessions at once and any session of the Event is set to begin outside of that window of time, the session cannot be booked. This means that if clients must book all sessions of the Event and one session of the Event occurs outside of the specified time period, the entire Event cannot be booked. For example, if you have set this value to a maximum of 2 weeks and an Event begins in two days and ends in three weeks, you will not be able to book the Event. You can change this policy to allow the Event to be booked.
    7.  If Use Event specific business policies is not selected:
      1. On the Setup menu, click Business.
      2. On the Business menu, click Business Policies.
      3. Check the value of the Client can book a maximum of x [minutes, hours, days, weeks, or months] before the start time of a session setting If the Event requires clients to book all sessions at once and any session of the Event is set to begin outside of that window of time, the session cannot be booked. This means that if clients must book all sessions of the Event and one session of the Event occurs outside of the specified time period, the entire Event cannot be booked. For example, if you have set this value to a maximum of 2 weeks and an Event begins in two days and ends in three weeks, you will not be able to book the Event. You can change this policy to allow the Event to be booked.
    8. If you have made any changes, click SAVE.
  3. Advanced settings for the Event are preventing certain clients from enrolling in the Event. Check the advanced settings of the Event to resolve:
    1. Click the App Drawer button .
    2. In the App Drawer, click Setup.
    3. On the Setup menu, click Events.
    4. In the list, click the Event you want to book. You may have to browse the list, use the Search option, or filter the list to find the Event.
    5. In Advanced Settings, check the settings under Client Online Booking:
      • If Disable booking online is selected, clients cannot book this Event for themselves using the Client Web App or the Achieve Client App. This can be resolved by changing the setting to Clients can book online or by having a staff member book the Event for the client.
      • If Only selected client types can book online is selected, check if the client type of the client who cannot book the Event online is selected in the list. If not, this can be resolved by selecting the required client type.
    6. Check the settings under Staff Booking:
      • If Staff can only book selected Client Types is selected, check if the client type of the client who cannot book the Event online is selected in the list. If not, this can be resolved by selecting the required client type.
    7. If you have made any changes, click SAVE.
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